Payroll tracking built on hours someone actually signed off
Toggl turns tracked time into an approved, locked record of who worked how many hours and what they cost.
Weekly timesheets your team submits and their approver signs off, line by line
Hourly labour cost per person, with history—changing a rate doesn’t rewrite last quarter
Reports exported to CSV, grouped and filtered by member
Multiple contractors and rates, one payroll time tracking platform
The spreadsheet arrives late, one person guessed at their week, and by the time Finance spots it, the period is closed.
Toggl fixes the input rather than the output: the same tasks your team plans against are the ones they track against, a named approver reviews the week before it counts, and the approved timesheet is the record everything downstream reads.
Time that’s easy enough to get logged
Start a timer, count down, work in Pomodoro intervals, log time manually, turn a calendar event into a time entry or use automated time tracking. The less friction there is on Monday, the less reconstruction there is on Friday (reconstructed hours are where payroll disputes begin).
One weekly approval flow
Choose who submits, who approves, and which weekday the period starts on. Once submitted, the timesheet locks. Approvers can review pending, approved, and missing timesheets in one place, flag individual entries with a note, or approve and request changes in bulk. Automatic reminders nudge members before the deadline.
Working hours, leave, and labour costs in context
Set each person’s working hours as a weekly total or per-day schedule, with public holidays, non-working days, and approved leave already subtracted. Add labour costs alongside billable rates.
Clean, payroll-ready numbers out
Round tracked time up, down, or to the nearest interval, either on individual entries or grouped totals. Group and filter reports by member, then export the reviewed hours and costs for whoever runs payroll.
“Toggl allowed us to accurately track employee payroll hours to help us scale from a team of 35 people in one location to over 100 in four countries across myriad locations.”
— Gabriel Fagundez, Chief Operating Officer at Moove It
Built for every role on the team
Finance and Payroll
Get one approved, locked source for hours per person per week, with labour costs in one system.
Owners and Managers
See utilisation and profitability from the same hours payroll is based on, so costs per project and per person reconcile by default.
Team Leads
Review your team’s week in one place, flag the entries that need fixing, and approve the rest in bulk.
Employees and Contractors
Track as you go on desktop, web, or mobile, submit once a week, and see exactly what your approver wants changed.
Payroll tracking features
Everything you need to hand over hours you can defend.
Timesheet approvals
Set the period’s starting day, choose who submits and approves.
Locked submissions
Make submitted timesheets read-only for members, with the option to correct and resubmit them.
Flexible corrections
Flag individual time logs, request changes, or approve and withdraw approval in bulk.
Automatic reminders
Nudge members before their timesheets are due and keep overdue submissions visible.
Labour and billable rates
Keep what people cost separate from what you charge, with effective dates that preserve historical accuracy.
Working hours and leave
Account for individual schedules, approved time off, and public holidays in capacity and utilisation.
Report rounding
Round individual entries or grouped totals up, down, or to the nearest interval.
Payroll-ready exports
Export Summary, Time logs, Workload, Utilisation, and Profitability reports to CSV, grouped and filtered by member.
API access
Pull time and rate data directly into whichever system pays your people.
Not sure what time tracking and invoicing software features you need?
Toggl Track has everything you need, yet it’s easy enough for your team to enjoy using it every day.
Customizable billable rates
Set custom billable rates for your organization, project, or team member. Save and access historical billable rates to gain accurate insights from past work.
Track every billable minute
Use our web, mobile, or desktop apps to track your billable time. Track time automatically or set reminders for your team to start and stop tracking time.
Import billable client meetings
Integrate and import your Google or Outlook calendar meetings. Track time spent on client meetings with just a few clicks.
Monitor profitability
Track project budgets, estimated vs. actual hours, and labor costs vs. billed value reports to stay on top of client and project profitability.
Timesheet approvals
Assign managers to review team time entries before they make it to the invoice. Generate accurate invoices, save time going back and forth, and build client trust.
Custom PDF invoices
Generate a PDF invoice in one click. Add custom branding, customize invoice fields, and add taxes without wasting time compiling timesheets.
Why 120,000+ users started
Small team and no budget? We have you covered
“The best free time tracking app”
After trialing 20 similar products, Toggl Track was a clear winner providing everything I needed.
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How payroll tracking works in Toggl?
1. Create a workspace and invite your team
Get started free – no card required.
2. Set up approvals
Choose who submits, who approves, which weekday the period starts, and when reminders are sent.
3. Track the week
Track time from the web, desktop, or mobile app. Start a timer, capture time automatically, add it manually, work in Pomodoro intervals, or turn calendar events into time entries.
4. Set required fields and reminders
Apply the same tracking rules to everyone to keep data accurate and consistent.
5. Submit and review
Members submit their timesheets; approvers flag what needs fixing and approve the rest.
6. Report or export
Group the report by member, apply rounding, and download the CSV if needed.
FAQs
