One system for PTO tracking, time off management, and team capacity
Toggl’s PTO tracker connects approvals, balances, and policies directly to your capacity planning — no spreadsheets, no separate tools.
Leave approvals and balances
Flexible time-off policies
Capacity updates automatically
Time Off Pro is a per-seat add-on on top of a paid Toggl plan, with a free 30-day trial.
Everything time off touches, in one system
No more cross-checking a separate calendar or spreadsheet. Time off, workload, capacity, and time tracking all live in Toggl.
One place for PTO, planning, and time tracking
No more cross-checking a separate calendar or spreadsheet. Time off, workload, capacity, and time tracking all live in Toggl.
One place for PTO, planning, and time tracking
No more cross-checking a separate calendar or spreadsheet. Time off, workload, capacity, and time tracking all live in Toggl.
PTO approvals, balances, and policies all in Toggl
Turn everyone's personal time-off log into a full system, without leaving Toggl.
PTO approvals, balances, and policies all in Toggl
Turn everyone's personal time-off log into a full system, without leaving Toggl.
Policies for vacations, sick days, and any PTO type
Set up categories like vacation, sick, and parental leave, each with its own approval and accrual rules.
Policies for vacations, sick days, and any PTO type
Set up categories like vacation, sick, and parental leave, each with its own approval and accrual rules.
Capacity that updates itself
Approved time off is automatically factored into team capacity, so your capacity view stays accurate without manual adjustments.
Capacity that updates itself
Approved time off is automatically factored into team capacity, so your capacity view stays accurate without manual adjustments.
See leave usage across your team, not just requests
The Absence & Balances report shows what your team has taken, what's scheduled, and what's left — for any period, by person or by policy. Four numbers at the top — remaining balance, taken, scheduled, and absence rate — give you the snapshot; the table underneath breaks it down further. Filter by member, policy, team, or balance.
See leave usage across your team, not just requests
The Absence & Balances report shows what your team has taken, what's scheduled, and what's left — for any period, by person or by policy. Four numbers at the top — remaining balance, taken, scheduled, and absence rate — give you the snapshot; the table underneath breaks it down further. Filter by member, policy, team, or balance.
Time Off Pro Features
Everything a team needs to manage time off, without leaving Toggl.
Approval workflows
Requests route to the requester's Team Lead automatically; Owners and Admins can approve anyone's.
Accrual balances
Track how much time off each person has accrued and used, always up to date.
Custom policies
Set up vacation, sick, parental leave, or any category your team needs, each with its own rules.
Capacity that updates itself
Approved time off feeds directly into the capacity timeline — no manual adjustment required.
Absence & Balances report
See leave taken, scheduled, and remaining by person or policy, plus an overall absence rate — exportable to CSV or PDF.
How does Time Off Pro work?
Set up your policies
Define leave categories — vacation, sick, parental, and any others your team needs — each with its own approval and accrual rules.
Assign seats
Add the members who need approvals, balances, and team visibility.
Team members request time off
Anyone with a seat can request leave against a policy.
Requests route automatically
New requests go to the requester's Team Lead; Owners and Admins can approve anyone's.
Capacity updates itself
Approved time off feeds directly into the capacity timeline to understand availability and plan work ahead.
Check usage anytime
Run the Absence & Balances report to see taken, scheduled, and remaining leave by person or policy, and export it to share.
Companies that use Toggl Track see:
User love us!
Small team and no budget? We have you covered
“The best free time tracking app”
Even those who have never used time tracking software before can get up and running quickly.
Today, 14 Apr
7:15:50
Illustrations
2:12:50
5 billable hours every day
3/5 hours
REACHED
Code every day
5/5 hours
NEW WEBSITE
12 of 20h
PM Daily
0:00:25
FAQs
