Time tracking and capacity planning for consultants that drives profitable decisions

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Start a timer and Toggl turns the hours into billable value, utilisation and margin per client. Then plan the next engagement against the capacity you actually have – no tool switching.

Trusted by 70,000+ companies

Used by software, design and management consultancies from 1 to 1000+ people

Managing a large team?

Easy, fuss-free onboarding

Instant setup, intuitive one-click time tracking and privacy-first approach to make it a breeze to get the whole team on board.

Multi-platform time tracking that fits into your workflow

Track time from inside other tools, whether Google Suite or Jira, from your desktop, your phone, or the web.

GDPR-compliant and committed to employee privacy

Toggl is compliant with the latest GDPR regulatory developments and takes a hard stance against employee surveillance

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Time tracking for consultants that drives profitable decisions

Friday afternoon, you reconstruct your week from your calendar and inbox. The client call, Slack question, and unquoted revision — none of it makes the invoice. Meanwhile, “How booked am I, and which clients are worth keeping?” lives in a spreadsheet you rarely update.

Consultants lose money 15 minutes at a time — and find out at month-end.

Track time automatically, in your tools and on the go

Start a timer for any client, project, or task from web, desktop, mobile, or a browser extension. Add time manually or turn calendar events into entries so client calls.

Connect your calendars, while desktop auto-tracking records what you worked on – and only you decide what stays private and what’s turned into a time log.

"It's extremely easy and intuitive, as well as non-invasive. That's why there was no resistance when we introduced the tool to our team.”

— Greg Martel, COO and co-founder, Newlogic

Turn hours into rates, margin and utilization

Set billable rates and labour costs to see revenue, cost, and profit for every client and project.

See utilization based on actual tracked hours – by person, week, or client.

Set budget alerts for fixed-fee work and time-estimate alerts for time-and-materials engagements, so you can adjust scope before margins disappear.

"We never over-scope because we own the scope and fulfill it.”

— Marek Šolc, CFO, Lighting Beetle

Give the client clarity and build trust

Each time entry includes a description, task, and client. Filter reports by client, period, or project, and round time to your billing increment.

Share reports or invite clients as Guests to view their projects. Timesheet approvals ensure nothing is billed without review.

"Time tracking brought transparency and trust into the relationship with our clients.”

— Dominika Babulicová, Marketing Manager, Lighting Beetle

Run the engagement, not just the timer

Toggl is where entire client engagement run, not just where it gets measured.

Build plans as tasks with owners, estimates and due dates, set your own statuses to match how an engagement moves from scoping to delivery, and pin milestones to the dates the client is holding you to.
Deliver work profitably
Time tracking built for how consultancies work
Automatic and one-click time tracking.
Track automatically with desktop keyword rules and a private activity timeline, or start a timer from a task, calendar event, browser extension, web, desktop, or mobile app.
Fixed-fee and retainer profitability.
Set project budgets and alerts before an engagement consumes the fee. Compare revenue with labour costs to know what to reprice at renewal.
Associates and subcontractors.
Set different billable and labour cost rates by person and project, then see the margin on work delivered by your team.
Client-ready reports and approvals.
Filter, round, and share reports—or invite clients as Guests. Review and approve timesheets before any hours are billed.
Estimates versus actuals.
Compare estimates with tracked hours to scope and price the next proposal using real data from similar engagements.
Capacity and utilisation.
See who’s available, fully booked, or over capacity based on working hours, time off, holidays, and planned work. Use utilisation to decide whose capacity to sell next and when to hire.
Multi-client planning.
Split the week cleanly across clients, add milestones, and view the same work on a Board, Task list, Calendar, or Timeline — without rebuilding anything.
Calendar and workflow integrations.
Turn Google Calendar or Outlook events into time entries, connect existing workflows through the browser extension, and integrate internal systems using the API or MCP.

One source of truth for every consulting team

Independent consultants and boutique firms (1–15)
Toggl captures the hours, applies the rate and produces the client-ready report – so pricing your next engagement stops being a guess and quoting stops being a risk. Start free, add your rates and costs for financial reporting.
Consultancies billing external clients (15–250)
Utilisation and project margin in one place, per person and per client, without exporting to a spreadsheet or a BI tool. Approvals keep the data clean to bill from. Capacity planning tells you which engagements you can take.
In-house and internal consulting teams
Strategy, transformation, internal IT, shared services — teams that don't invoice but do have to justify where their time went. Attribute effort to the business units you served, show what an initiative cost, and make the capacity case for headcount with tracked hours.

FAQs

Can I bill different rates for different clients — and for different people on the same client?

Yes. Rates can be set at the workspace, member, project, or project-member level.

Does it handle fixed-fee work, or only hourly?

Both. Fixed-fee projects carry a budget with an alert when the tracked hours approach it, and profitability shows the margin on the fee.

Can my client see their own hours?

Yes — invite them as a Guest and they see only the projects you share. Or send the exported PDF report with the invoice.

How do I know how billable my team is?

The summary and utilisation report breaks billable vs. non-billable hours down by person, client, project and period.

Will my subcontractors actually use it?

That's the usual test, and it's why one-click tracking matters more than feature count.

Can I see who's free before I take the work?

Yes. Group the Timeline by People. Each consultant shows a live capacity meter with approved time off and holidays already deducted.

What if my hours are already in another tool?

Import clients, projects, tasks, time entries and historical rate timelines by CSV, including exports from Harvest, Clockify and ClickUp.

What else can Toggl do beyond tracking consulting time?

Toggl is one tool for time tracking, capacity planning and project management. The same tasks your team tracks against are the ones you plan on the Timeline and manage on the Board, so scoping an engagement, staffing it and billing it all read from one set of hours.