Track consultancy time to help you make profitable decisions

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See where your team’s time goes, understand upcoming capacity, and keep projects profitable—without turning time tracking into another creative admin task.

Managing a large team?

Easy, fuss-free onboarding

Instant setup, intuitive one-click time tracking and privacy-first approach to make it a breeze to get the whole team on board.

Multi-platform time tracking that fits into your workflow

Track time from inside other tools, whether Google Suite or Jira, from your desktop, your phone, or the web.

GDPR-compliant and committed to employee privacy

Toggl stays compliant with the latest GDPR regulatory developments and takes a hard stance against employee surveillance

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Great creative work needs breathing room – not guesswork

Scattered time data makes it hard to plan capacity, control project effort, and prevent overwork.

Toggl makes tracking easy for designers and gives managers reliable data to staff projects, balance workloads, estimate timelines, and protect profitability.

Track time without interrupting the work

Track any client, project, or task from web, desktop, mobile, or the browser extension – or turn Google and Outlook calendar events into time logs.
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Use desktop auto-tracking to create a private activity timeline, giving you accurate records without surveillance or constant timesheet admin.

"My contractors were able to pick it up in a couple of minutes. I’ve used tools in the past where they’d always email me with questions and struggle — with Toggl it just works. It’s not a hassle.”

— Thomas Unsworth, Founder, Launch Web Design

Plan capacity with real data

Know what your team can realistically take on before committing to the next project. Toggl shows who is approaching capacity, where availability is opening up, and when workloads need rebalancing. Use current workload and capacity data to staff projects confidently and adjust plans as scope and priorities change.

Keep projects on time and on budget

Track time against project estimates and budgets while there is still time to act. Project dashboards compare estimated and actual effort, show billable and non-billable work, and monitor budget progress in real time. Alerts flag projects nearing their limits before scope creep or unplanned work becomes an expensive surprise.

Build better estimates from actual work

Past recurring projects show how long the next one is likely to take. Use historical time data to estimate similar work, price projects more accurately, and plan the right mix of skills and availability.

Give everyone the right level of visibility and build trust

Designers can focus on their own work, project leads can monitor progress and remaining budgets, and studio managers can understand utilisation, capacity, and profitability across the business.

"Time tracking brought transparency and trust into the relationship with our clients.”

— Dominika Babulicová, Marketing Manager, Lighting Beetle

Run design projects in one place

In Toggl, requests arrive as tasks with owners, estimates and due dates and statuses follow your real process from brief through review to handoff. Milestones mark the dates other teams are building around.

Deliver work profitably
Built for how design teams actually work
Automatic and one-click time tracking

Start a timer from a task or track from the browser extension, web, desktop, or mobile app. Use private desktop activity auto-tracking and calendar integrations to capture design reviews, workshops, meetings and deep-focus work that might otherwise go unrecorded.

Fixed-fee, retainer, and hourly profitability

Track billable value and delivery cost against the agreed fee or hourly rate. See when an account is consuming more senior design time, research, or iteration than it can support.

Different rates for different layers

Set rates by workspace, person, project, or project member, so a design director, researcher and contractor can carry the right value on the same client or product line.

Project health and budget alerts

Compare estimates with tracked time, monitor forecasts from the project dashboard, and notify the right person when a time estimate or fixed-fee threshold is reached.

Client-ready reporting and approvals

Filter and round reports, export them as PDFs or share with the link, and approve weekly timesheets before billing. Give clients project-only Guest access when they need ongoing visibility.

Estimates based on real design work

Compare the planned and actual hours behind discovery, research, concepts, iterations, production, and handoff. Use the evidence to quote the next similar brief.

Capacity and utilization

Use the Timeline to see forward-looking availability and the Utilization report to see how much available time became billable work. Spot overbooking, idle capacity, and burnout risk without a resourcing spreadsheet.

Repeatable design systems and retainers

Turn a successful delivery structure into a project template or recurring project. Keep tasks, milestones, assignments, rates, and fixed-fee setup consistent across sprints, retainers, and brand programmes.

Design workflow integrations

Turn Google Calendar or Outlook events into time logs, sync projects and tasks from Asana, connect Jira where engineering handoff is part of delivery, and track from supported web tools through the browser extension.

One source of truth for every design team

Independent designers and boutique studios
Toggl captures the client hours, applies the right rate, and turns the work into a professional report. Start free with time tracking, tasks, and Board planning; add billable rates, budgets, and profitability as the studio grows.
Client-service design agencies
See project margin, utilization, and capacity per client and person without stitching together a time tracker, resourcing sheet, and reporting tool. Approvals keep billing data clean, while the Timeline shows whether the studio can accept the next brief.

A team of 15+? Book a demo
In-house product and brand design teams
Your team may not invoice external clients, but every roadmap feature, redesign, and design-system request still consumes a budget and competes for limited design capacity.

Attribute time to products, squads, request types, and design ops, show stakeholders what the work required, and use actual effort to make the case for priorities, contractors, or headcount.

FAQs

What’s the best time tracking software for design teams?

The best fit ties tracked hours to billable value, margin, and capacity per client or product — and is low-friction enough that designers actually use it. Toggl turns automatic or one-click tracking into utilisation, profitability and capacity, so you can see which work pays and who can take the next brief.

How do design teams track billable hours?

Track any client, project, or task from the tool your team already works in, or turn calendar events into entries so meetings, workshops, and client reviews count.

Each Toggl time log carries a client, project, and description, so the billable record builds as the work happens instead of on Friday.

Can Toggl handle both hourly and fixed-fee design work?

Yes. Use billable rates for hourly projects or set a fixed fee for budget-based work. Toggl compares tracked effort and delivery cost with the project’s revenue so you can see the resulting profit and margin.

How does Toggl help catch design scope creep?

Set estimates for projects and create alerts at the percentage thresholds you choose. The project dashboard shows tracked time against the estimate, while profitability reporting shows what extra iterations and unscoped requests are doing to the margin.

Can different people have different rates on the same project?

Yes. Rates can be set at workspace, member, project or project-member level.

Will a design team actually use it?

They can start a timer from the task or tool they are already using, track from desktop or mobile, convert calendar events into time logs, or review a private activity timeline and turn any automatically tracked activity into a time log.

There is no screenshot, keystroke, or location monitoring.

Can I see who is available before accepting another brief?

Yes. Group the Timeline by People to see each person’s capacity after their working hours, task estimates, time off, public holidays, and connected-calendar commitments are taken into account.

What if our existing work is already in another tool?

Import clients, projects, tasks, time entries, members, teams and historical rate data by CSV. The importer supports common exports from Harvest, Clockify, ClickUp, Asana and Teamwork.

Is Toggl a time tracker or can teams plan and manage work in it, too?

Both. Toggl is one tool for time tracking, capacity planning and project management. The same tasks a designer tracks against are the ones on the Board and the Timeline, so workload, review dates and what a project actually cost all come from one place.