Managing a large team?
Easy, fuss-free onboarding
Instant setup, intuitive one-click time tracking and privacy-first approach to make it a breeze to get the whole team on board.
Multi-platform time tracking that fits into your workflow
Track time from inside other tools, whether Google Suite or Jira, from your desktop, your phone, or the web.
GDPR-compliant and committed to employee privacy
Toggl Track stays compliant with the latest GDPR regulatory developments and takes a hard stance against employee surveillance
No credit card required
Free 30-day trial for all features
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Still unsure how it works?
Great creative work needs breathing room – not guesswork
Scattered time data makes it hard to plan capacity, control project effort, and prevent overwork.
Toggl makes tracking easy for designers and gives managers reliable data to staff projects, balance workloads, estimate timelines, and protect profitability.
Track time without interrupting the work
Track any client, project, or task from web, desktop, mobile, or the browser extension – or turn Google and Outlook calendar events into time logs.
Use desktop auto-tracking to create a private activity timeline, giving you accurate records without surveillance or constant timesheet admin.
Use desktop auto-tracking to create a private activity timeline, giving you accurate records without surveillance or constant timesheet admin.
"My contractors were able to pick it up in a couple of minutes. I’ve used tools in the past where they’d always email me with questions and struggle — with Toggl it just works. It’s not a hassle.”
— Thomas Unsworth, Founder, Launch Web Design
Plan capacity with real data
Know what your team can realistically take on before committing to the next project. Toggl shows who is approaching capacity, where availability is opening up, and when workloads need rebalancing. Use current workload and capacity data to staff projects confidently and adjust plans as scope and priorities change.
Keep projects on time and on budget
Track time against project estimates and budgets while there is still time to act. Project dashboards compare estimated and actual effort, show billable and non-billable work, and monitor budget progress in real time. Alerts flag projects nearing their limits before scope creep or unplanned work becomes an expensive surprise.
Build better estimates from actual work
Past recurring projects show how long the next one is likely to take. Use historical time data to estimate similar work, price projects more accurately, and plan the right mix of skills and availability.
Give everyone the right level of visibility and build trust
Designers can focus on their own work, project leads can monitor progress and remaining budgets, and studio managers can understand utilisation, capacity, and profitability across the business.
"Time tracking brought transparency and trust into the relationship with our clients.”
— Dominika Babulicová, Marketing Manager, Lighting Beetle
Run design projects in one place
In Toggl, requests arrive as tasks with owners, estimates and due dates and statuses follow your real process from brief through review to handoff. Milestones mark the dates other teams are building around.
Built for how design teams actually work
Automatic and one-click time tracking
Start a timer from a task or track from the browser extension, web, desktop, or mobile app. Use private desktop activity auto-tracking and calendar integrations to capture design reviews, workshops, meetings and deep-focus work that might otherwise go unrecorded.
Fixed-fee, retainer, and hourly profitability
Track billable value and delivery cost against the agreed fee or hourly rate. See when an account is consuming more senior design time, research, or iteration than it can support.
Different rates for different layers
Set rates by workspace, person, project, or project member, so a design director, researcher and contractor can carry the right value on the same client or product line.
Project health and budget alerts
Compare estimates with tracked time, monitor forecasts from the project dashboard, and notify the right person when a time estimate or fixed-fee threshold is reached.
Client-ready reporting and approvals
Filter and round reports, export them as PDFs or share with the link, and approve weekly timesheets before billing. Give clients project-only Guest access when they need ongoing visibility.
Estimates based on real design work
Compare the planned and actual hours behind discovery, research, concepts, iterations, production, and handoff. Use the evidence to quote the next similar brief.
Capacity and utilisation
Use the Timeline to see forward-looking availability and the Utilisation report to see how much available time became billable work. Spot overbooking, idle capacity, and burnout risk without a resourcing spreadsheet.
Repeatable design systems and retainers
Turn a successful delivery structure into a project template or recurring project. Keep tasks, milestones, assignments, rates, and fixed-fee setup consistent across sprints, retainers, and brand programmes.
Design workflow integrations
Turn Google Calendar or Outlook events into time logs, sync projects and tasks from Asana, connect Jira where engineering handoff is part of delivery, and track from supported web tools through the browser extension.
One source of truth for every design team
Independent designers and boutique studios
Toggl captures the client hours, applies the right rate, and turns the work into a professional report. Start free with time tracking, tasks, and Board planning; add billable rates, budgets, and profitability as the studio grows.
Client-service design agencies
See project margin, utilisation, and capacity per client and person without stitching together a time tracker, resourcing sheet, and reporting tool.
Approvals keep billing data clean, while the Timeline shows whether the studio can accept the next brief.
A team of 15+? Book a demo
Approvals keep billing data clean, while the Timeline shows whether the studio can accept the next brief.
A team of 15+? Book a demo
In-house product and brand design teams
Your team may not invoice external clients, but every roadmap feature, redesign, and design-system request still consumes a budget and competes for limited design capacity.
Attribute time to products, squads, request types, and design ops, show stakeholders what the work required, and use actual effort to make the case for priorities, contractors, or headcount.
Attribute time to products, squads, request types, and design ops, show stakeholders what the work required, and use actual effort to make the case for priorities, contractors, or headcount.
FAQs
